There are three methods of creating an RFQ - manual entry , auto creating from requisition and by copying a blanket purchase agreement.
Each RFQ consists of header, line, and shipment information. You can send the RFQ to as many suppliers you want and decide how much item information to provide to the suppliers.
Note: Whether or not you send an RFQ, suppliers can send you catalog quotations electronically, through the Purchasing Documents Open Interface.
To Manually enter RFQ:
1. Navigate to the RFQs window by selecting RFQs from the menu.Purchasing displays today’s date as the Created date and the functional Currency from your set of books.
2. Enter a unique number for the RFQ. In the Purchasing Options window, you can choose whether RFQ numbers are numeric or alphanumeric and whether Purchasing automatically generates them when you save your changes.
3. In the Type field, enter one of the document names defined for RFQs. The list of values lists the Document Type (Document Name) and Quotation Class from the Document Types window.
For existing RFQs, the list of values includes only RFQs with the same Quotation Class.
4. Enter the Ship–To and Bill–To locations for the items on the RFQ.
5. Use the Status field to control the status of the RFQ:
In Process – The initial status when you create the RFQ.
Active – Choose this status when the RFQ is complete and you are ready to send it to your suppliers. Only Active RFQs are printed.
Printed – The status assigned to the RFQ when you have printed at least one copy of it. You must change the status to Active if you want to reprint the RFQ.
Closed – Choose this status to close the RFQ when all suppliers have responded or when you no longer want responses. When you close an RFQ, Purchasing deletes all follow up notifications associated with it.
6. Enter the Due Date when you want your suppliers to reply. Purchasing prints the reply due date on the RFQ. Purchasing
notifies you if the current date is between the RFQ reply due date and the close date and if the RFQ is Active. Purchasing knows that a supplier replied to an RFQ if you enter a quotation for this supplier referencing the RFQ.
7. Enter the Reply/Receive Via code for the method you want the supplier to use to send the quotation. For example, by mail, telephone, or FAX.
8. Enter the Close Date for the RFQ. Purchasing prints the close date on the RFQ. Purchasing notifies you if the current date is between the RFQ reply due date and the close date and if the RFQ is Active. Purchasing warns you when you enter a quotation against this RFQ after the close date.
9. Select Require Quote Approval to enforce approval of any quotation referencing this RFQ before the quotation can be used for a purchase order.
10. Purchasing displays your name as the Buyer. You can forward the RFQ to another buyer by choosing the name of this buyer from the list of values. The buyer you enter receives all notifications regarding this RFQ.
11. Enter the beginning and ending Effectivity Dates for the supplier quotation.
12. Enter RFQ lines in the Lines tabbed region
Entering RFQ Supplier Information
Use the RFQ Suppliers window to:
- Enter the suppliers to which this RFQ will be sent. You can also delete suppliers from the RFQ until you have printed the RFQ for them.
- Review the supplier activity.
Entering RFQ Price Break Information
Use the RFQ Price Breaks window to enter pricing information for RFQs.
Attention: Use this window to request as many price breaks as you want. You can provide multiple price breaks if you want to receive quotations from your suppliers for different terms, ship–to locations, or quantities
Autocreating RFQ from Requisition