Use the Notification Controls window to enter notification controls for planned purchase orders, contract purchase agreements, and blanket purchase agreements. For these documents, you can establish expiration and release control notification conditions and specify the number of days before the condition is met that you want to be notified. When the notification conditions are met, Purchasing sends you an alert, using Oracle Alert (or e–mail).
To enter notification controls
1. Select Notification Controls on the Tools menu in the Purchase Orders window to open the Notification Controls window and display any existing controls. The Notification Controls option is active on the menu only when there is no unsaved information for the purchase order.
2. Enter one of the following notification Conditions:
Amount Not Released – If you choose this condition, you can optionally specify effective and expiration dates, but you must
specify the amount not released.
Amount Released – If you choose this condition, you can optionally specify the effective and expiration dates, but you must specify the amount released.
Expiration – Before you can use this condition, you must have specified an expiration date for the purchase order in the Details window. If you choose this condition, you must enter an effective date, and you can optionally enter an expiration date.
3. Enter the Warning Delay. This is the number of days before the expiration date that you want to be alerted. The warning delay is applicable only to the Expiration condition and helps you calculate the effective date.
4. Purchasing calculates the Effective Date based on your warning delay and the expiration date, but you can change this date. The effective date is required for the Expiration condition.
5. Purchasing displays the Expiration Date from the Terms and Conditions region as the default, but you can change this date.
Attention: If you do not enter an expiration date and your condition continues to be met, the alert will be issued forever.
Therefore, we recommend entry of an expiration date.
6. The Percent field is applicable only when you have already entered an order line. For the Amount Released (or Not Released) conditions, you can enter a percentage of the order line total, and Purchasing calculates the amount.
7. When the amount released (or not released) reaches the Amount you enter here, Purchasing sends you an alert. If you have already entered an order line, Purchasing calculates the percentage and displays it in the Percent field.
8. Select the Done button to save your work and return to the Purchase Orders window.