Assignments

Assign assets to employees, general ledger depreciation expense accounts, and locations. You can share your assets among several assignment lines. You can automatically assign distributions to an asset by choosing a predefined Distribution Set.

You can transfer an asset between employees, expense accounts, and locations. Changing the expense account has a financial impact, since Oracle Assets creates journal entries for depreciation expense to the general ledger using the account. Changing the location or employee information, however, has no financial impact because Oracle Assets uses them solely for property tax and responsibility reporting.When you run a transaction report or create journal entries for a tax book, Oracle Assets uses the current assignment information from the associated corporate book.

The following are some of the fields that appear on the Assignments window:

Transfer Date
You can enter a date in the current or a prior accounting period. You cannot back-date transfers before the start of your current fiscal year, or before the date of the last transaction you performed on the asset. You also cannot enter a date that is after the last day of the current accounting period.
When you back-date a transfer, the depreciation program automatically adjusts the accumulated depreciation and year-to-date depreciation amounts for the affected general ledger accounts.

Distribution Set

You can use the Distribution Set poplist to choose a predefined distribution set for an asset. A distribution set allows you to automatically assign a predefined set of one or more distributions to an asset. When you choose a distribution set,
Oracle Assets automatically enters the distributions for you.

Show Merged Distributions (Mass Additions only)
The Show Merged Distributions check box appears in the Assignments window for a mass addition line only. You can only view the distribution for a merged parent or a merged child one at a time, unless you check the Show Merged Distributions check box.

Total Units
Oracle Assets displays the total of the number of units for the asset.

Units to Assign
Oracle Assets displays the number of units you must assign. For a two-sided transfer, the Units to Assign starts at zero. For one-sided transfers (additions, partial unit retirements, and unit adjustments) the Units to Assign starts at the number of units added, retired, or adjusted. The Units to Assign value automatically updates to reflect the assignment you enter or update. It must be equal to zero before you can save your work.

Unit Change
The Units field displays the number of units assigned to that assignment. You can transfer units between existing assignment lines or to a new assignment line. You can enter whole or fractional units. The number of units that you enter tells the depreciation program what fraction of depreciation expense to charge to that account.

You can transfer units out of only one assignment line in a single transaction, but you can transfer units into as many lines as you want. To transfer units out of a assignment, enter a negative number. To transfer units into a assignment, on a new line, enter a positive number.

Employee

Assign assets to the owner or person responsible for that asset. You must enter a valid, current employee number and name that you created in the Enter Person window.

Expense Account Assign assets to depreciation expense accounts.
Oracle Assets charges depreciation expense to the asset using the expense account and runs Responsibility Reports using the cost center information.

Location
Enter the physical location of the asset. Oracle Assets uses location information for Property Tax reports.

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