Journal Sources

Oracle Applications Fusion Cloud - Manufacturing

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Journal sources identify the origin of your journal entries. General Ledger supplies a number of predefined journal sources. In addition, you should define at least one journal source for each of your own, non–Oracle feeder systems to help you track imported journal entries.

Defining Journal Sources
For each journal source, you can choose:

  • To import detail reference information for summary journals you import from your feeder systems. If you choose this option, you can also use the Account Inquiry window to drilldown to subledger transactions, transferred from subledgers in summary or detail, for a specified source.
  • To freeze the journal source, preventing users from making changes to any unposted journals from that source.
  • To require that journals with a specific journal source be approved by higher management levels before the journal can be posted. Journal Approval must be enabled for your set of books.
  • Define intercompany and suspense accounts for specific sources, run the AutoPost program for specific sources, import journals by source, and report on journals by source using the Foreign Currency Journals or General Journals reports.

General Ledger provides predefined journal entry sources, listed in the table below:

 
To define a new journal entry source
1. Enter a unique Name and Description for your journal entry source. You cannot delete a source name after saving your work.
2. Enable/Disable the following check boxes for this journal source:

Import Journal References Enabled

  • In the Account Inquiry window, you can drilldown to subledger transactions, transferred from subledgers in summary or detail, for this source.
  • Journal References will be imported from your feeder systems to maintain a mapping of summarized transactions when you run Journal Import and choose to create summary journals. This information is stored in the GL_IMPORT_REFERENCES table.
  • You can request a mapping report from your feeder systems after Journal Import completes. Or, you can write your own report referencing the GL_IMPORT_REFERENCES table which stores the mapping information.
Disabled: In the Account Inquiry window, you cannot drilldown to subledger transactions, transferred from subledgers in summary or detail, for this source.

Freeze Journals
If you enable this checkbox, journals from this source cannot be changed in the Enter Journals window. If you subsequently disable this checkbox, you can make changes to journals from this source.

Require Journal Approval
If journal approval is enabled for your set of books and you enter a journal whose journal source requires journal approval, the batch must be approved before it can be posted.

3. (Average Balance Processing only) From the poplist, select an Effective Date Rule for this journal source:

  • Fail: Journal Import will reject transactions when the effective date is not a valid business day. No posting takes place.
  • Leave Alone: Journal import will accept all transactions regardless of the effective date.
  • Roll Date: Journal Import will accept the transaction, but roll the effective date back to the nearest valid business day within the same period. If there is no prior valid business day within the same period, the effective date is rolled forward.
Note: The Effective Date Rule field will not appear unless you have average balance processing enabled for at least one set of books.

Notes: You can change the Name, Description, Import Journal References setting, Freeze Journals setting, and Require Journal Approval setting. You can change the Effective Date Rule for any journal source except Average Consolidation.

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