One of the most important features included in Enterprise Asset Management (eAM) is Work Management. It enables you to service requests when a Maintained Number is problematic. After the Work Request is approved, a Work Request can be linked to a Work Order. A Work Order includes a listing of all maintenance activities that must be performed on a Maintained Number. Material requirements for a Work Order may include stocked, non-stocked, and direct items. Stocked items are those that are either used frequently, or the criticality of short lead time to obtain replacement parts mandates that they be stocked in inventory. Non-stock items are included in the internal catalog, but the decision is made to not maintain an inventory balance. These items are not transactable, but you can procure them. Direct items are those that are either
used on an infrequent basis, or lead time to obtain replacement parts is not critical.
These items do not need to be stocked in inventory, although they can be stocked in inventory with the Stockable check box (item attribute) left un-selected. These items are not included on the maintenance bill of material. If you have Oracle iProcurement installed, all item types may be included in your internal catalog.
A planner can procure direct items from the Maintenance Workbench to perform direct item delivery from the supplier. Purchase requisitions and purchase orders of such items capture the Work Order for which they are required. The Work Order must be at a status of Released. If the Work Order is project related, then the project and task information is captured in the purchase requisition.
The following diagram illustrates the integration between Enterprise Asset Management and Procurement. First, a maintenance Work Order is created at a Released status. There is a need for a direct item. A requisition is created either
manually, or via iProcurement, linked to the Work Order, and then approved. A purchase order is created from the requisition, and then approved. A purchase order can also be created manually, without first creating a requisition. In both
cases, the purchase order needs to be approved. The items are received using a standard receipt routing, and delivered to the maintenance Work Order. The cost on the Work Order is recorded at the actual purchase order price.