Payables provides the ability to disburse funds to a party (a payee) who is not defined as a trading partner in your supplier master. E-Business Suite products, such as Oracle Receivables and Oracle Loans, can submit disbursement requests to Payables, where you can disburse the funds and manage the payment process using the payment management features that are available in Payables. When a disbursement request is submitted to Payables, it is recorded as a payment request.
You can submit a payment request from another application, for example, from Receivables to pay a customer for an On Account Credit Memo, or from Loans to disburse funds for a loan, and Payables will verify, account, tax, and approve the
payment request. You can track the progress of the payment request in the originating application. Once the payment request is approved, you can report and audit the payment request in Payables.
You can only submit a payment request from other applications; you cannot enter a payment request for a payee directly in Payables.
The payment request process is as follows:
1. Submit a request to disburse funds from another application, such as Receivables or Loans. Note that you cannot submit a payment request in Payables.
2. Payables automatically creates a payment request, in real-time.
3. Once the payment request is created, you can search for it just as you would search for an invoice. Enter Payment Request in the Type field and enter the payee name in the Trading Partner field. Note that because the payee is not a supplier, do not enter a Supplier Number.
4. If the payment request requires approval, use the Invoice Approval Workflow to approve payment requests.
5. Payables applies holds to the payment request if there are any exceptions.
6. Once the holds are released and the payment request is approved, it can be paid as a single payment or as part of a payment batch.
Once the payment request is paid, your auditors can view the request to disburse funds in the originating application and the payment request in Payables.
Once you enter a payment request, you cannot delete payment request or update payment request fields. If necessary, you can cancel the payment request or void the payment, just as you would for an invoice. Payables notifies the originating application to respond to these actions.
Setting Up Payment Requests:
There are no specific setup steps required to use payment requests; however, the setup steps listed below do affect the payment request process. Review these steps if you plan to use payment requests.
Document Sequencing – Payment Request Document Category If the Sequential Numbering profile is set to Partially Used or Always Used, ensure that you have assigned a sequence to the Payment Request document category.
- You can use the following Oracle Payments setups to define custom payment methods for payment requests, define defaulting rules, and specify whether you want to manage payment requests separately from other payments.
- Payment Method Controls
- Payment Method Defaulting Rules
- Payment Instruction and Report Formats
- Payment Attribute Validations
- Payment Process Profiles
- Disbursement Option
Payables Options - Use Invoice Approval Workflow Enable the Use the Invoice Approval Workflow Payables Approval Option to approve payment requests using the workflow.
Depending on how much information is provided in the originating application, Payables may default attributes from the Financial Options window, including Liability GL Account, Payment Terms, Pay Group, and Terms Date Basis. See:
Oracle Approvals Management
If you are using the Invoice Approval Workflow for payment requests, define the approval rules.