To exchange a transaction for a bill receivable using the Bills Receivable Transaction Batches window, the Bills Receivable Batch Creation concurrent program, or the Exchange action in the Transactions window, you must update the transaction with a bills receivable creation payment method. The currency, exchange rate, paying customer bank account, and the grouping rule assigned to the payment method determine how transactions are grouped into bills receivable.
To flag transactions for automatic or direct exchange into a bill receivable, you must assign each transaction a paying customer defined as a drawee, with a bills receivable creation payment method.
A paying customer bank account on a flagged transaction acts as an additional grouping
rule. Bills receivable transactions inherit the bank account entered on a flagged
- The drawee is also a bill-to site
- The bills receivable creation payment method does not have a grouping rule of Oneper Customer or One Per Customer Due Date.
If the grouping rule on the bills receivable creation payment method is One per Customer or One per Customer Due Date, then the bills receivable transaction inherits the bank account only if:
- The bank account is assigned to the primary drawee site
- The primary drawee site is a bill-to site.
If the bank account on flagged transactions is not assigned to the primary drawee site, then Receivables creates the bills receivable transactions without a drawee bank account.
For transactions imported using AutoInvoice or entered manually, set the bills receivable creation payment method as primary at the customer or customer bill-to site level, if you want to default the bills receivable creation payment method to the transaction. If you also want to default the customer bank account, set the customer bank account as primary for the bill-to site.