Overview of Trips
A trip is an instance of a specific freight carrier departing from a particular location containing deliveries.
1. A trip is carrier specific and contains at least two stops such as a stop to pick up goods and another stop to drop off goods, and may include intermediate stops. Trip stops are displayed in sequence on the Stops tab within the Shipping Transactions form once you have queried your trip. The Stop sequence will not re-sequence if a stop is removed. For example, if you have two stops, each with an arrival and departure date and time, and you remove one, the remaining stops will stay in the same sequence as they were originally.
2. A trip can contain more than one delivery.
3. Trips can be created automatically or manually.
4. You can perform the following tasks with trips:
■ Create a trip
■ Plan a trip
■ Unplan a trip
■ Assign freight costs to a trip
■ Print a document set for a trip
■ Calculate weight and volume for a trip stop
■ Ship confirm a trip
Creating a Trip
You can create trips automatically or manually.
Automatic
Trips are required for all deliveries and can be created automatically as part of Ship Confirmation transparent to the user for those not interested. If your shipping process does not require advanced planning, you may prefer to automatically create
trips:
■ Auto-creating a trip for a delivery: You can find the delivery you want to ship, and auto-create a trip and related trip stops.
■ Auto-creating a trip for containers and lines: You can find the lines and containers you want to ship and auto-create a trip which creates a trip, related deliveries, and trip stops.
Manual
You can manually create a trip and later assign delivery lines or find the delivery lines and create a trip. For example, for a regular trip scheduled to depart every Friday, you can manually set up a trip ahead of time and then assign delivery lines.
When you manually create a trip, you can manually assign stops, deliveries, and delivery lines to that trip.
To manually create trip, navigate to shipping transaction query manager form and enter the Trip Name, vechile org code and ship method.
Once the trip is saved the stops tab in the form gets enabled and stops can be enter over there.
Firming a Trip
Once deliveries and delivery lines have been assigned to a trip, you can set the status of the trip to one of the following:
■ Firm Routing: Prevents trip stops from being added, or removed for the selected trip.
■ Firm Routing and Contents: Prevents trip stops from being added, or removed for the selected trip and prevents contents from being added or removed. If the trip status is Firm Routing, you can still update trip details, delivery, and
delivery line information. For example, you can add delivery lines and make changes to the delivery. However, to add or remove trip stops, you first must set the status of the trip to Unfirmed before making the changes.
When you firm a trip, Shipping Execution performs the following:
■ Validates that the sequence numbers between the deliveries of the trip are unique for containers within the deliveries
■ Validates that the weight, volume, and fill percentage do not exceed their maximum number of containers in the delivery
■ Validates that the minimum fill percentage is met
■ Validates the planned arrival date and planned departure trip dates are not in the past
■ Validates pick-up and drop-off dates and times with the Transportation Calendar for the shipper, carrier, and receiver
Unfirming a Trip
When a trip is in Firm Routing or Firm Routing and Contents status, you cannot add, remove, or re sequence trip stops unless you first Unfirm the trip. When the trip is in Not Firm status, you can remove or rescreen existing trip stops or add new stops.
After the changes are done, the trip can be Firmed to prevent the trip stop settings from being changed. However, if you leave the trip Not Firm, the existing trip stops can be removed or new trip stops can be added.
When you unfirm a trip, Shipping Execution:
■ Sets the status of all deliveries in the trip to Open.
■ Sets the status of the trip to Open
Assigning Freight Costs to a Trip
You can assign freight costs to a specific trip, override the suggested freight costs, or update existing freight costs. For example, if you wanted to add additional costs to a particular vehicle that is used in the trip to deliver goods. A freight cost can also be assigned to a delivery, a stop, a delivery leg, a delivery detail, or a container.
Printing a Document Set for a Trip
You can print a group of shipping documents and other reports in a set. These document sets can include pick release documents, all shipping documents, and pack slip information.
To print a document set for a trip:
1. Navigate to the Query Manager window, and find the trip.
2. From the Actions menu, select Print Document Set, or if you have added a Print Document Set button, click it.
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